Teams: Set absence – this is how to do it.

In this article, you will learn how to set your absence in Microsoft Teams to notify colleagues of your availability.

Step-by-step guide: setting absences in Microsoft Teams

Your out of office message and status will now be visible to other users in Microsoft Teams when they try to contact you. Make sure to update your status and out of office message when your plans change or when you return. Here is a step-by-step guide on how to set your out of office in Microsoft Teams:

• Open the Microsoft Teams app on your desktop or laptop.

• Click on your profile picture in the upper right corner of the screen.

• Select the “Away” status from the available options.

• Then select “Set Status Message” from the drop-down menu.

• Enter an out of office message that other users will see when they try to contact you.

• Make sure the checkbox next to “Show when people message me” is selected if you want other users to automatically receive a response to their calls or messages.

• Select a period of time for which you will be absent. You can select a specific date and time or simply specify a duration of hours or days.

• Click “Done” to apply your absence settings.

When should I set an absence for teams?

As a general rule, you should set an out of office note in Teams whenever you are unable to respond to messages or take calls. This will ensure that all team members are informed and that your team work can continue smoothly.

• When you are on vacation: If you are on vacation and unable to respond to messages or take calls, you should set an out of office note in Teams. This will indicate your absence to any team members trying to contact you.

• If you are sick: If you are sick and unable to work, you should also set up an out of office note in Teams. This lets your colleagues know that you are unavailable and that they need to contact someone else on the team if they need help.

• If you are working on a project: If you are working on a project and will be unavailable for a period of time, it is a good idea to set up an out of office note in Teams to ensure that your teammates know that you are not