Outlook: Enter vacation – this is how it works

If you enter your vacation in the Outlook calendar, your colleagues can see immediately when you are not available. Colleagues can then contact your replacement directly

Enter vacation in Outlook

You can first note your vacation in your calendar. This ensures that your status is set as “Away” or “Out of office”.

• Open Outlook and select the calendar. Then click on “New appointment”

• Now select a subject such as “Vacation ….”.

• You must then enter the start and end dates of your vacation and check the “All-day event” box.

• In the “Show as” drop-down menu, select “Absent” so that you cannot be entered for any appointments during this time.

• Finally, you can enter your vacation by clicking on “Save & close”.

Enter out-of-office note in Outlook

In order to refer to a deputy in addition to the absence, it is worth entering an out-of-office note or an automatic reply.

• Open Outlook and navigate to “File”.

• Under “Automatic replies” you can now enter your desired text.

• If you are on vacation, you can enter your vacation directly under “Send only during this period”.

• Otherwise, the out-of-office note is stored until further notice.